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Medlock Place Neighborhood Association
Article V

Section 1. Composition

A. The officers shall consist of the President, Vice President, Secretary and Treasurer.

B. The immediate past president of the Association shall become the Advisor of the Executive Board for the following year or until the next President is elected.

C. The President, Vice President, Secretary and Treasurer shall be elected at the annual meeting.

D. The officers shall serve without compensation, but shall be reimbursed for any reasonable expenditure incurred in the discharge of their Association duties.

Section 2. Terms of Office

A. All officers and members of the committees shall serve for a period of one (1) year or until their successors are elected or appointed and qualified.

B. No officer shall hold more than one (1) office at a time.

Section 3. Duties of Officers

A. The officers shall perform the duties pertaining to their offices as

• Writes agendas
• Chairs monthly meetings and annual meeting
• Presents the "State of the Neighborhood" report at the annual meeting
• Represents the Association before Boards and Commissions
• Communicates the board's decisions to interested parties
• Coordinates and oversees all of the activities of the board
• Appoints a committee to plan the annual block party
• Writes articles for the newsletter
• Ensures progress on all pertinent issues
• Votes on issues

Vice President
• Aids president
• Facilitates meetings in president's absence
• Coordinates committee chairmen
• Votes on issues

• Collects and records annual dues
• Maintains a roster of dues paying members
• Makes deposits and reimbursements
• Provides report of district finances at the annual meeting
• Votes on issues

• Records the minutes of board meetings
• Notifies board members by phone of upcoming meetings
• Prepares the ballots for the annual meeting
• Votes on issues

Members at Large
• Attend monthly meetings
• Act on behalf of the neighborhood
• Vote on issues

Commercial Liaison
• Attends monthly meetings
• Votes on issues

Additionally, any other such duties to be assigned by the Executive Board.

B. The Treasurer shall have custody of all Association funds. He/She shall account for the receipt and disbursement of all funds of the Association, and keep funds on deposit in a bank approved by the Executive Board. The Treasurer shall be directly accountable to the Executive Board and shall give a financial report at Board and regular meetings and an annual financial statement at the annual meeting. The annual statement shall be filed with the Secretary with copies to the President, and the permanent file of the Association. The Treasurer and President shall jointly sign all checks in the payment of bills. The Vice President my also sign checks in the absence of either the Treasurer or President. The Executive Board shall approve all expenditures over $100.00.

Section 4. Qualifications

Each officer must be a voting member in good standing.

Section 5. Appointments

The President shall appoint all committee chairpersons and committee members unless otherwise provided in the by-laws.

A. Any Officer or other Board Member may be removed for cause by a majority vote of the Association Membership present at a Special Meeting of the Membership. Called for the purpose of said removal.

B. Any Officer or other Board Member may be removed for non-attendance at two or more Regular Meetings of the Board of Directors. Removal for non-attendance shall be by majority vote of the Board. An Officer or other Board Member whose removal is being considered shall not be entitled to vote on the removal. Notwithstanding the foregoing, any Officer or Board Member who fails to attend three consecutive Regular Meetings of the Board of Directors shall automatically be deemed to have resigned from the Board, and the Board shall then proceed to fill the vacancy created by such automatic resignation.

Section 6. Compensation

No Board Member shall receive compensation for any service he/she may render to the Association. However, any Board Member may be reimbursed for actual expenses incurred in the performance of duties. No Member will be reimbursed for organizational time and expenses in forming the Association.
MPNA By-Laws (Download PDF)